MwaRent
Book a walkthrough

Rent records for landlords in Kenya

Did last month’s 41,000 really come in?

Other systems collect rent. MwaRent proves it: who paid, who didn’t, and every shilling accounted for.

It works alongside your bank and M-Pesa. Tenants keep paying the way they do today.

Book a walkthrough See it step by step
Sample workspace, This month screen: 10,600 still owed, 2 of 4 tenants paid, and the three steps of the month: invoices created, bank statement uploaded, payments checked and saved.
Sample workspace, Check and save screen after a bank statement upload: 6 money-in rows found, 32,200.00, the same as the statement total. Four matched by house number, one by name, one unmatched.
Sample workspace, Month status screen: 10,600 still owed, 25,200 invoiced, 15,300 collected, and each tenant marked Paid, Part paid or Not paid.
Sample receipt page: Receipt RCT-000001 for 6,300 shillings received from a tenant for one unit, marked Fully paid, with Download PDF and Print buttons.
Sample workspace on a phone, This month screen: 10,600 still owed and 2 of 4 tenants paid.
Sample workspace on a phone, Check and save screen: 6 money-in rows found, 32,200.00, the same as the statement total.
Sample workspace on a phone, Month status screen: 10,600 still owed, 25,200 invoiced, 15,300 collected.
Sample receipt page on a phone: Receipt RCT-000001 for 6,300 shillings, marked Fully paid.

This month. What is still owed, who has paid, and the next step, on one screen.

Example data. Every name, number and amount is invented.

01 The doubt

Mercy says she has paid. Can you prove it?

Tenants pay the way they always have. The doubt starts after: a spreadsheet nobody trusts, a WhatsApp thread, and a bank statement with 50 lines.

Spreadsheet and WhatsApp

14:10

rent SEP final v3 (1).xlsx

RowABCDE
1UnitTenantRentPaidBal
2B2Amina Y.1950019500
3B6Joseph O.1850012000?6500
4C1Fatuma H.15000150000
5C2Mercy C.1500015000
6C3Peter N.1500015000
7=SUM(D2:D6)#REF!

Example data

  • Nimelipa rent leo

  • Sijaona. Reference?

  • IMG-20260914-WA0031.jpg

  • Which one is it? I have 50 lines here

The rest of the afternoon goes on a PDF and a highlighter.

MwaRent

14:10

C2

Mercy Chebet

INV-2609-C2 · Rafiki Court

Paid
September rent
15,000
Received 05 Sep
−15,000
Balance
0

Statement line

05 Sep · MERCY CHEBET · 15,000

Matched on the payer’s name. Numbered receipt R-000231 sent on 5 Sep.

Example data

  • Nimelipa rent leo

  • Nimeona. Risiti R-000231, 5 Sep.

One look. The record is already there.

02 How it works

From bank statement to receipt.

The product as it is today, one step at a time. Every name, number and amount on these screens is invented.

Sample workspace, invoices table: unit, tenant, balance from last month, rent and total for four tenants.
A sample invoice for one tenant: balance from last month, rent and garbage, total 10,600.
Sample workspace, Check and save screen: 6 money-in rows found, 32,200.00, the same as the statement total.
Sample workspace, review list: a payment matched by similar name waiting for Confirm, and payments matched by house number marked confirmed.
Sample workspace, Month status screen: 10,600 still owed, 25,200 invoiced, 15,300 collected.
Sample receipt page on a phone: Receipt RCT-000001 for 6,300 shillings, marked Fully paid.

Example data

  1. Step 1

    Invoices go out

    Every occupied unit gets an invoice, with the balance from last month already in it.

    Download one PDF each, three to a page, or Excel.

    Sample workspace on a phone, invoices table for the next month.
    A sample invoice for one tenant: balance from last month, rent and garbage, total 10,600.
    Example data

  2. Step 2

    Upload the bank statement

    Drop in the PDF. It is read on your own device, and payments already saved are never added twice.

    The money-in rows are counted and totalled, then compared with the statement’s own total.

    Sample workspace on a phone, Check and save screen: 6 money-in rows found, 32,200.00.
    Example data

  3. Step 3

    Matched, with a person for the rest

    Payments are matched by house number, phone and name. A similar name comes with a suggestion and a Confirm button.

    Anything that cannot be placed stays visible until someone assigns it.

    Sample workspace on a phone, review list with payments matched by house number.
    Example data

  4. Step 4

    The month adds up

    Month status shows invoiced, collected and still owed.

    Each tenant reads Paid, Part paid or Not paid. A credit shows as credit.

    Sample workspace on a phone, Month status screen: 10,600 still owed.
    Example data

  5. Step 5

    A numbered receipt

    Each payment gets a numbered receipt. The tenant can open it from a link, without signing in, and download the PDF.

    Sample receipt page on a phone: Receipt RCT-000001 for 6,300 shillings, marked Fully paid.
    Example data

03 Statement total check

The statement total has to add up.

Upload your Equity Bank PDF statement. MwaRent matches each payment by the house number in the payment text, the payer’s phone and the payer’s name, typos and cut-off names included. The amount is only a hint. Matched payments close their invoices. Anything doubtful goes to a person to confirm.

Then the total is checked: what was matched, plus what is waiting for you, against the statement.

Equity Bank PDF statements today. Other banks are coming.

Matched
48
A person confirms
2

Equity Bank statement, September.pdf

50 lines · all properties

  1. 03 Sep PESALINK B4 OCT RENTHouse number B4 in the payment text. 18,500 B4Wanjiru Kamau
  2. 03 Sep EFT OTIENO O OCTPayer’s name matches. So does the phone on file. 22,000 A2Otieno Odhiambo
  3. 04 Sep FATUMA H C1House number C1 and the payer’s name. 15,000 C1Fatuma Hassan
  4. 04 Sep SAMUEL WEKESAName matches. 44,000 is two months: September closed, 22,000 carried as a credit line on the next invoice. 44,000 A1Samuel Wekesa
  5. 05 Sep BRIAN K B1House number B1. “K” is enough with the rest. 18,500 B1Brian Kiprono
  6. 05 Sep MERCY CHEBETPayer’s name matches. 15,000 C2Mercy Chebet
  7. 06 Sep B6 OCTHouse number B6. Paid 12,000 of 18,500. 12,000 B6Joseph Ouma Part paid
  8. 06 Sep TRANSFER 0047192No house number, phone or name matched. The amount fits C3, but the amount is only a hint. A person confirms. 15,000 Confirm as C3
  9. 07 Sep CASH DEPOSIT KILIMANI BRNothing in the text to match. A person confirms. 8,000 Choose a tenancy
  10.   41 more linesMatched the same way. +41
Statement total
1,195,500
Matched to tenancies
1,172,500
Waiting for a person
23,000
Not accounted for
0

Every shilling accounted for.

Example data

04 Arrears

KES41,000

Owed at 14 Sep · 3 tenancies · Rafiki Court

Who owes what, by name.

Joseph paid 12,000 of 18,500. His invoice reads Part paid and 6,500 stays owed. Balances carry forward month to month.

  • B2 Amina YusufNothing received. 9 days late. 19,500
  • C3 Peter NjorogeDue 10 Sep. 4 days late. 15,000
  • B6 Joseph OumaPart paid: 12,000 on 6 Sep. 6,500

Example data

05 Why trust it

A record you can hand to anyone.

Other systems collect rent. MwaRent proves it: who paid, who didn’t, and every shilling accounted for.

Audit log
Every change is logged: who, what, when. A figure that moved has a name and a time next to it.
Month order
Months stay in order. You can’t invoice a month before the previous month’s bank statement is saved. You can’t skip a month, or bill far into the future. A closed month is locked, and a late payment into an earlier month flags the later invoices for review. An owner can override most of these with a written reason, and the override is logged.
Receipts
Numbered, and voided if a payment is reversed. The record and the tenant’s receipt cannot disagree.
Separation
Organizations cannot see each other’s data. That isolation is tested with thousands of automated checks.
Access
Two-factor login is available. Suspended accounts become read-only.

06 What it does

What it does today.

On the roadmap More banks. Owner statements.

  1. 01

    Invoices

    One invoice per tenancy, meaning each occupied unit, every month. Balances carry forward. An overpayment appears as a credit line on the next invoice.

    INV-2609-B4
    Rent 18,500
    Owed 0

  2. 02

    Statement matching

    Equity Bank PDF statements today. Other banks are coming. Payments are matched by house number, payer’s phone and payer’s name. Doubtful ones go to a person to confirm.

    50 lines
    48 matched
    2 to confirm

  3. 03

    Part payments

    A part payment shows as Part paid, with the balance still owed and carried forward.

    B6 Part paid
    Owed 6,500

  4. 04

    Receipts and reminders

    When a payment is matched, the tenant gets a numbered receipt by SMS or e-mail. Quiet hours mean nobody is messaged at night. Messages go through your organization’s own SMS or e-mail provider account.

    Receipt R-000231
    Sent 05 Sep 16:42

  5. 05

    Reports

    Reports export to Excel and PDF.

    September.xlsx
    September.pdf

  6. 06

    Properties, people and phone

    Several properties and several organizations, with owner and staff roles. Installs on your phone as an app.

    Owner
    Staff

Request a pilot

Step 1 of 2

Your details

Tell us about your rent roll. This creates no account.

For example 0712 345 678 or +254 712 345 678.